The position is responsible for overseeing all fiscal, fiduciary, and technologies systems within the organization and ensuring the efficient operation of all physical facilities. An advisor to the president, board of directors, and the finance and audit committees.

The Vice President Finance and Administration is accountable for the administrative, financial, and risk management operations of the organization, including the development of a financial strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve organization assets and report accurate financial results. The Vice President Finance and Administration is responsible for the financial management of the organization, including budget analysis and management, financial modeling and reporting, cost benefit analysis, forecasting needs, accounting, and investment strategies.

Essential Functions of the Position:

Finance & Accounting

• Direct and oversee the organization's financial plans, financial operations, and accounting practices based on generally accepted accounting principles; ensure transparent financial information and ethical behavior standards; advise staff on organization's financial policies and procedures.
• Lead, mentor, and develop a high-performing finance team of two.
• Develop and implement goals, policies, and procedures related to all financial and accounting functions, including but not limited to, financial accounting and reporting, budgeting, cash management, external audits, and payroll.
• Serve as primary contact with independent audit firm for the annual audit, and prepare documents required for the 990-tax return.
• Work closely with the President/CEO and Board of Directors regarding the Finance Committee of the Board.
• Manage the organization's cash flow and forecasting and oversee the financial portion of capital projects.
• Oversee the agency's payroll processes and conduct audits to ensure effective processes and accurate reporting.
• Perform additional responsibilities as assigned.

Information Technology and Facilities

• Ensure high-quality data governance, data security, and data integrity within agency systems.
• Work with an outsourced IT team of professionals.
• Protect all confidential information, including donors, clients, animals, and internal communications.
• Oversee the strategic planning, operation, and maintenance of physical assets, including office buildings, warehouses, and other properties.
• Ensure facilities are compliant with health, safety, and environmental regulations.
• Manage space utilization, leasing, and capital improvement projects.
• Develop and implement policies related to facility operations and security.
• Lead the procurement of facility services and negotiate high-level contracts with vendors and service providers.
• Lead, mentor, and develop a high-performing facilities team of five.
• Perform additional responsibilities as assigned.

Key Competencies:

• Strategic Thinking
• Financial Acumen
• Cross-functional Collaboration
• Data Management & Governance
• Leadership & Team Development
• Problem Solving & Innovation
• Communication & Presentation Skills
• Technology Integration & Optimization

Knowledge, Skill, and Abilities Needed:

• Bachelor's degree in a related field (e.g. finance, accounting, or business administration) with a minimum of 7-10 years of accounting/financial management experience (preferably at the Director level); non-profit administration and management experience a plus.
• CPA, CMA, MA in Accounting, or MBA is highly preferred.
• Proficiency in Microsoft Office Suite (proficient to advanced level in Excel specifically), payroll processing, and finance/accounting software (Financial Edge working knowledge a plus).
• Must possess working knowledge of regulatory areas pertaining to payroll and general business financial conditions.
• Ability to function independently, manage multiple projects, and meet deadlines.
• Demonstrate a high level of problem-solving skills and the ability to make critical decisions and to learn and quickly adapt to changes in programs and procedures.
• Ability to establish and maintain effective working relationships, build consensus and strategic partnerships with internal and external stakeholders, and demonstrate a high level of interpersonal savvy and influence with vendors, suppliers, contractors, prospects, and related concerns.
• Experience working with policy volunteers/Board of Directors preferred.
• Must display exceptional service and represent the Houston SPCA in a professional manner in all situations with the public, volunteers, and staff.
• Exceptional communication skills, including written, oral, interpersonal, and presentation skills.
• Be insurable under Houston SPCA auto policy.
• Able to drive, stand, bend, squat, walk, and talk for up to eight hours a day; able to lift up to 25 pounds. Able to endure moderate (office) to high (shelter) noise levels and exposure to animals.
• Able to work a flexible schedule including weekend and evening shifts.