Executive Assistant | San Francisco

LHH Recruitment Solutions is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer of a well-established mission-driven organization in San Francisco.

This role will serve as a trusted partner to executive leadership and willplay an essential role in ensuring the CEO's schedule, communications, and priorities are managed effectively. The position requires exceptional organization, sound judgment, and the ability to operate with discretion while supporting a fast-moving executive environment.

The ideal candidate is proactive, detail-oriented, and comfortable interacting with senior leadership, board members, and external stakeholders.

Key Responsibilities

• Manage the CEO's complex calendar and email communications, ensuring priorities are organized and time is used effectively
• Provide administrative and operational support that enables the CEO to focus on strategic initiatives
• Coordinate Board of Directors meetings, including scheduling, logistics, and preparation of materials
• Support board committees and executive leadership meetings by preparing agendas, compiling documents, and capturing notes when needed
• Plan and coordinate executive meetings, events, and travel arrangements
• Prepare reports, presentations, correspondence, and other executive documents
• Track follow-ups and maintain communication with internal and external stakeholders on behalf of the CEO
• Serve as a liaison between executive leadership, staff, and outside partners
• Anticipate needs and proactively manage shifting priorities for the CEO
• Assist with special projects and initiatives as assigned

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting a CEO or C-level leader
• Experience coordinating with boards of directors or executive leadership teams strongly preferred
• Excellent organizational and multitasking skills with strong attention to detail
• Ability to manage competing priorities in a fast-paced environment
• Strong written and verbal communication skills
• High level of professionalism, discretion, and sound judgment when handling sensitive information
• Ability to build relationships across teams and communicate with diverse stakeholders

Experience with the following tools is preferred:

• Microsoft Office and Microsoft Teams
• Concur
• Yardi
• Paycom
• Expense management platforms

Work Environment

• Hybrid schedule: Monday-Thursday onsite, Friday remote
• Standard work hours begin around 8:30-9:00 AM, with occasional extended hours for executive or board sessions
• Office located in San Francisco, within walking distance of BART
• Business casual workplace

Ideal Candidate

The ideal candidate is confident, adaptable, and able to operate as a trusted partner to executive leadership. They are comfortable receiving feedback, able to communicate clearly, and can pivot quickly when priorities change. A strong sense of professionalism, humor, and emotional intelligence will help this individual succeed in the role.

Pay Details: $50.00 per hour

Search managed by: Kenneth Agojo

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.