Finance Director

FINANCE DIRECTOR

General Purpose

Under the day to day supervision of the County Administrator and at the direction of the Board of Commissioners, assists in maintaining the integrity and accuracy of the financial accounting system used by the County in a manner consistent with established and accepted governmental principles and practices. Works in close collaboration with the County Administrator, Human Resources Director, and County Treasurer, as well as in support of other County departments. Responsibilities include budgeting, accounting, monitoring expenditures and revenues, grant accounting, payroll reports, financial reports, purchasing and fixed assets inventory, accounts payable, and other accounting and support functions.

Essential Duties and Responsibilities
The following duties and responsibilities are not all inclusive, and may vary from time to time.

1. Maintains established state mandated accounting system for all County funds and ensures the integrity of the system. Identifies possible problem areas in accounting procedures, evaluates proposed changes and makes recommendations for adjustments.

2. Maintains financial systems in sufficient detail to produce adequate cost, financial and statistical data for management purposes, and to meet statutory requirements. Analyzes and interprets fiscal records and prepares financial statements that reflect the accurate financial condition of the County.

3. Oversees accounts payable and works closely with Human Resources to manage payroll processing. Reviews monthly invoices with BOC members. In conjunction with Human Resources, prepares for workers compensation audit.

4. Under the direction of the Board of Commissioners and in cooperation with the County Administrator, coordinates the preparation of the annual County budget including collecting financial information, working with all County departments on the preparation of revenue and expenditure estimates, coordinating preparation of the final approved budget, and presents the budget to the Board of Commissioners. Monitors and recommends budget adjustments.

5. Serves as the Chief Administrative Officer as described in Public Act 2 of 1968.

6. Prepares yearly financial report and coordinates with County auditor. Conducts all year-end balancing and prepares adjusting entries for audit. Serves as a resource and liaison with the County auditor, and coordinates the implementation of systems to correct problems identified by the auditors.

7. Utilizes approved computer packages.

8. Purchasing of County supplies, equipment and vehicles utilizing the County computerized purchasing system.

9. Train County employees in the operation of computerized financial systems and laserfiche as needed. May be required to act as liaison between department heads and the vendor as requested.

10. In conjunction with the County Treasurer and County Administrator establishes and monitors internal controls to ensure security of transactions.

11. Responsible for assuring the general ledger chart of accounts are correctly identified to meet all Federal and State guidelines.

12. Develops financial information for use in the decision making process and ensures the accuracy of monthly and other financial reports. Analyzes cost effectiveness for pending decisions.

13. Works with the County Administrator to review and monitor all insurance matters including liability and property claims and incident reports.

14. Is part of the grant approval process, regardless of preparer. Responsible for compliance with grant financial requirements, preparation of all grant financial reports and requests for funds. Also, maintains records for and monitors airport and ACT grants.

15. With the County Treasurer and Director of Human Resources, prepares and submits all payroll reports including state and federal taxes, FICA, MERS, Union dues, required/miscellaneous employee deductions, etc. and to reconcile each by employee. Responsible for 1099-NEC and 1099-R preparation and filing.

16. Works with the Treasurer to balance monthly Trust & Agency accounts.

17. Prepares and balances monthly and yearly reports including but not limited to County cost allocation report, F-65 report, transportation report, payroll deductions report, as well as deficit elimination plans after audit (if necessary), 941 Federal tax return, yearly qualifying statement, and sales tax returns.

18. Maintains County fixed assets records including properties, lands, and buildings as well as County-owned and leased vehicles (depreciation, mileage, maintenance).

19. Coordinates and prepares the annual Capital Improvement Plan.

20. May review the reconciled bank accounts.

21. Other duties as assigned by the Board of Commissioners or Administrator.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor's Degree in Accounting/CPA Preferred.

Experience:

a. A minimum of three (3) years' of accounting experience; governmental accounting experience preferred.

b. In-depth knowledge of generally accepted accounting principles (GAAP) and state and federal grant compliance.

c. Excellent written and verbal communication skills.

d. Knowledge and experience in the principles, practices, and processes of municipal finance and budgeting.

e. Skill in the use of office equipment and technology, including substantial experience in Microsoft Office Suite and the ability to master new technologies relevant to the position. Experience with BS&A preferred.

f. Ability to establish effective working relationships and to interact professionally, constructively, and diplomatically with top level administrators, other employees (both union and non-union), elected officials, representatives of the business community and other governmental units, and the general public.

Language Skills
Ability to read, analyze, and interpret comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees.

Special Requirements

Valid Michigan driver's license or ability to obtain one.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The ability to work under stressful conditions.

The ability to access departmental files.

The ability to enter and retrieve information from a computer.

The ability to access all County locations.

The ability to travel to various locations to represent the interests of the County.

May be required to work long hours at various times of the year.

Work is performed mostly in office settings. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods of time. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the vision required to drive a vehicle from location to location.

Tools and Equipment Used
Personal computer, including word processing and spread sheet software; laser fiche; motor vehicle; calculator; telephone; copy machine; postage machine; fax machine and tape measure.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office setting is mostly quiet, and infrequently moderate. The employee may encounter moderate to loud noise when traveling to various locations to represent the interests of the County.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Selection Guidelines
Formal application, rating of education and experience, oral interview and reference check, job related tests, criminal background check, pre-employment physical, and drug screen are required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Antrim County is an Equal Opportunity Employer.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor's Degree in Accounting/CPA Preferred.

Experience:

a. A minimum of three (3) years' of accounting experience; governmental accounting preferred.

b. In-depth knowledge of generally accepted accounting principles (GAAP) and state and federal grant compliance.

c. Excellent written and verbal communication skills.

d. Knowledge and experience in the principles, practices, and processes of municipal finance and budgeting.

e. Skill in the use of office equipment and technology, including substantial experience in Microsoft Office Suite and the ability to master new technologies relevant to the position. Experience with BS&A preferred.

f. Ability to establish effective working relationships and to interact professionally, constructively, and diplomatically with top level administrators, other employees (both union and non-union), elected officials, representatives of the business community and other governmental units, and the general public.