Administrative Assistant

Job Title: Administrative Support Specialist

Overview:
A growing organization is in search of a dependable and detail-focused Administrative Support Specialist to handle essential office tasks and contribute to a productive and organized work environment. This individual will play an important role in maintaining operational efficiency and ensuring day-to-day administrative functions are handled with professionalism and care. Candidates who thrive in a fast-paced, team-driven setting are encouraged to apply.

Openings are available for both part-time and full-time schedules, based on the candidate's availability and qualifications.

Key Responsibilities:

• Welcome and assist visitors while managing front desk activity

• Handle incoming calls and emails, routing inquiries appropriately

• Coordinate meetings, maintain team calendars, and book travel arrangements

• Draft and format internal documents, reports, and presentation materials

• Organize files, enter data, and maintain administrative records

• Monitor office inventory, submit supply orders, and track expenses

• Support event coordination and logistics for internal gatherings

• Provide executive-level support when required

Preferred Qualifications:

• At least 2 years of experience in an administrative or clerical role

• Effective communication skills, both verbal and written

• Strong organizational abilities with a focus on multitasking and prioritization

• Proficient in Microsoft Office tools including Outlook, Word, Excel, and PowerPoint

• Professional demeanor with a proactive, team-first approach

• Familiarity with industries such as finance, real estate, or consulting is an advantage

Work Hours & Compensation:
We are open to applicants interested in part-time roles (approximately 20-30 hours per week) as well as full-time positions (up to 40 hours per week), depending on experience and availability.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)