Part-Time Coordinator II, Academy for Lifelong Learning

Overview

Job Description

Purpose and Scope: The PT Coordinator II, Academy for Lifelong Learning (ALL) coordinates a campus-wide comprehensive leisure learning program for non-credit students age 50 and up in the Office of Continuing Education. Responsible for program success through all aspects of designing courses, implementation, and evaluation of future class and enrollment needs both on-line and in person. Works collaboratively with multiple volunteers and advisory council members with support for CE office personnel.

Essential Job Functions

1. Coordinate daily operations of assigned area. Maintain records. Maintain current knowledge base of assigned area and acts as a point of contact for internal and external customers
2. Assists with management of the department budget; Manage all purchasing & reconciliation by requisition & P-Card; Manage all quotes and contracts that are needed for purchases; Prepare deposits of revenue to be given to the Business Office
3. Monitor and control resources such as office supplies and equipment needed within the department. Submit requisitions, and review and approve/deny purchase requests in accordance with the budget
4. Coordinate various department and leadership calendars and schedules. Plan, schedule and coordinate various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support
5. May schedule and prioritize work and activities and organize training materials for staff
6. Develop, monitor, and maintain a variety of spreadsheets, databases, reports, and present findings for internal/external constituents
7. Attend regular Requisition Ad-hoc Committee meetings and act as a resource to help resolve complex issues. Work with other areas/department/units to achieve objectives
8. Prepare and communicate staff schedules and responsibilities to ensure both internal and external client needs are properly met and handled; coordinate, facilitate, and manage events & committees
9. Participate in various division meetings to ensure every department is up to date and informed of any changes
10. Manage disputes and problem solve with patrons, staff, and faculty when issues arise
11. Advise students via email and telephone regarding classes and follow up on recommendations to improve the ALL program; Assists with creating methods of evaluation of assigned area. Analyzes results and makes recommendations for revisions to objectives and strategies
12. Takes part in and/or takes lead on special projects as needed
13. Responsible for other reasonable related duties as assigned

Knowledge, Skills, and Abilities

• Strong attention to accuracy and detail
• Basic knowledge of general office and software applications
• Ability to prepare reports
• Possesses excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritize duties
• High level of customer service

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• Associate degree or higher and at least 3 years of experience, or an equivalent combination of education and experience

Salary

Hourly Pay Rate is $20.29

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

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You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.