Human Resource Information System Manager

Human Resource Information System Manager

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Position Summary:

In partnership with the Human Resources Director, leads all HRIS, reporting, audits and special projects by analyzing data, recommending solutions, and providing a broader perspective to HRIS in a fast paced environment. Responsible for the support and maintenance of the HR systems, including Workday integrations, and maintaining data integrity. Accountable for a staff providing support, research, implementation and development of people strategies.

Responsibilities/Duties:

• Manage, develop, maintain, and oversee the HRIS, benefits portal, self-service and the human resources site, reporting & analytics, including auditing, data security, and related access to confidential information
• Oversee System Administrator ensuring technical support and assistance to end-users are provided including: configure (as applicable) system components; enhance existing system components; design scripts for new processes; maintain and troubleshoot technical system issues; consult with vendor(s) on system issues; and provide technical training as needed.
• Support writing, maintaining a variety of complex reports, dashboards or queries utilizing appropriate reporting tools. Develop standard and ad hoc reports for ongoing customer needs. Maintain data integrity in systems by running queries and analyzing data.
• Upload compensation-related data in the HRIS system, including salary structure, job codes and titles, grade quartiles, and tier leveling; process intermittent, annual or pay for performance salary adjustments within HR system
• Understand HR strategic objectives, business processes, reporting and analysis needs and translate them into requirements for and/or configuration of the HRIS application.
• Assess need, prioritize and assign direct reports to work on various issues
• Recommend business process improvements having an HRIS component; serve on teams to implement business process changes
• Integrates present human resources office procedures into electronic data processing systems in support of human resources administration and projects
• Provide ad-hoc reports, as needed, including but not limited to, monthly summary records of all personnel changes, EEO-4 Reports, headcount and turnover reports
• Oversee the preparation of data for the annual budget and reforecasts as requested for current and open headcount, as well as information on future insurance and pension contributions
• Oversee the annual sick pay benefit process, including data collection of available balances and the creation of election forms to those eligible employees
• Complete annual audits on the Defined Benefit and Defined Contribution plans, as well as provide data for insurance carriers underwriting requirements, CDAA IT Processes audit, FEMA requests, TDEM Compliance Reviews, Fiduciary Liability Policy census, and all benefit enrollments.
• Oversee the weekly exchange of the demographic census and payroll files between HRIS and external benefits system; manage the data collection, analysis and reporting of benefit information as required by Affordable Care Act (ACA)
• Oversee the annual benefit statements creation for all employees (Total Rewards) as well as provide data information for annual pension census for the actuarial report and employee pension statements
• Serve as primary interface between HR and Information Technology (IT) departments as it relates to HR systems
• Oversight of the administration and maintenance of the department budget, including all reporting.
• Maintain accuracy of employee personnel files onsite, as well as offsite storage
• Act in accordance with core values (respect, excellence, accountability, diligence, and you)
• Perform other duties as required

Education/Experience:

• Bachelor's degree in Human Resources, Business Administration or related major obtained through a formal 4-year degree public or accredited private college or university required
• 6+ years of previous experience in a variety of Human Resources positions with progressively responsible scope required
• Previous supervisory experience preferred

Knowledge, Skills and Abilities:

• Knowledgeable of employment law policies and practices
• Demonstrated skill in effective communication (written, verbal and listening), process management, analytical, decision making, organizational, project management, negotiating, and time management
• Effective communication and interpersonal skills with all levels of employees, management, and customers
• Tactical critical thinking skills
• Strong leadership skills
• Exceptional customer service skills
• Ability to implement changes effectively throughout organization and facilitate team and client relationships to satisfy needs and identify improvements
• Ability to effectively present information and respond to questions from internal and external customers
• Ability to be flexible and creative in problem solving and identifying program improvements
• Technologically savvy
• Must possess a strong proficiency in HR/Payroll systems, as well as, proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Commitment Through Action
• Developing Others
• Strategic Decision Making
• Technical/Professional Knowledge and Skills

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Information Technology and Human Resources

Industries

• IT Services and IT Consulting and Maritime Transportation

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