Office Manager - (BAMC)

Description

This job posting is for a government contract at Brooke Army Medical Center (BAMC) in San Antonio, TX. We are posting strictly for the purpose of contract incumbent onboarding. Current employees of DHA Contract at BAMC must apply for onboarding. All hiring and onboarding is done electronically online.

Job Summary:

The Office Manager is responsible for performing administrative duties in an office setting, which may include customer service, advanced word processing, data entry, filing and organizing.

Benefits:

Teya and its Subsidiaries offer highly competitive benefits, including Federal Employee Health Benefits medical insurance, PTO, dental, vision, and a matching 401(k) retirement plan, short term disability, life insurance/AD&D, 11 paid holidays, as well as clear internal career progression and employee development pathways.

Duties and Responsibilities:

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Knowledge of Proficiency in Microsoft Office package with emphasis on Microsoft Word and Microsoft Excel.
• Compile, copy, sort, and file records related to the department.
• Coordinate all new hire and annual training, such as OPSEC, Anti-terrorism, HIPAA.
• Knowledge of union-based wages according to the collective bargaining agreement.
• Accountable for collecting, compiling, and entering payroll data by established deadlines.
• Responsible for issuing, maintaining and filing time records per pay period.
• Required to submit monthly person-hour reports.
• Process documents (e.g. applications, criminal/DMV background checks, drug test, performance evaluations, employee change requests, verification forms, employee ID badges, job postings, immunization invoices etc.) for the purpose of disseminating information to appropriate parties.
• Assist management with all new hire on-boarding and hospital orientation.
• Review/Investigate job-related incidents, handle worker's compensation claims.
• Assist employees by providing information about company benefits.
• Assures accomplishment of physical exams, screenings and immunizations of staff.
• Other duties as assigned.

Required Qualifications and Experience:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of office management systems and procedures.
• Effective time management and ability to prioritize.
• People orientated and flexible.
• Speak, read, and write in English.

HIPAA and Safety:

Must conduct company business with confidentiality, privacy, dignity, professionalism, courtesy, compassion, politeness and respect towards patients, visitors, staff, and co-workers.

Physical Demands and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Capable of basic physical needs such as standing; walking; bending; stooping; reaching; kneeling; pushing; pulling; sitting; use of hands and fingers. Routine public contact.

Additional Position Duties:

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is "at-will" unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.

EEO Statement:

It is the company's policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company's policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company's business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.